Home / Who We Serve / Legal
Who We Serve/ Legal
Records requests for
attorneys and legal teams
Subpoenas, court orders, and signed authorizations for records held by Omega
Medical Records are processed with full documentation and a certification of the
records when you need one.
Last updated September 14, 2026
Omega Medical Records responds to legal requests for records held in its custody: subpoenas, court orders, and HIPAA authorizations from attorneys, paralegals, and records retrieval services. Each production includes a certification of the records, and a custodian's affidavit is available on request.
What we accept
Request Type
What we need
Patient authorization
A HIPAA-compliant authorization signed by the patient or personal representative, naming the records, the recipient, and an expiration.
Subpoena
The subpoena plus satisfactory assurance under 45 CFR § 164.512(e): notice to the patient, or a qualified protective order.
Court order
The signed order. We produce only what the order describes.
Estate matters
Letters testamentary or of administration, or the documentation your state requires for a deceased patient's personal representative.
How a legal request is handled
1. Intake. You submit the form with the request type, practice name, and return date. We confirm what we need within one business day.
2. Review. We check the authorization or process against HIPAA and state law, including the extra protections for psychotherapy notes, substance use treatment, and HIV-related information.
3. Production. The records go out by secure electronic delivery or mail, Bates-numbered on request, with a certification of authenticity.
4. Documentation. Every release is logged as a disclosure so the patient's accounting is accurate.
Return dates. Put the deadline in the notes field. Requests with a court date are prioritized on intake.
FAQ
Questions we hear most
What do you need to release records to an attorney?
A HIPAA-compliant authorization signed by the patient or personal representative, or valid legal process: a subpoena with the required notice or protective order, or a court order. We tell you on intake exactly which one applies.
How quickly can you respond to a subpoena?
Standard turnaround is 10 business days from a complete request. Tell us the return date and we prioritize it. We also provide a custodian's affidavit or certification of records when the case requires one.
Can you certify the records?
Yes. We provide a certification of authenticity or a custodian's affidavit with the production, and a records custodian can testify to chain of custody if a court requires it.
Do you work with records retrieval services?
Yes. Retrieval services submit the same way as a law firm, with the client's authorization or the legal process attached.
Hand Off the Records. Hold On to Your
Retirement. The compliant, lasting home for
medical records after a practice closes.
© Omega Medical Records. All rights reserved.
omegamedicalrecords.com