Home / Services
Services
Three services. One hand-off.
Data Extraction, Archiving and Retention, and Fulfilling Requests cover everything
that has to happen to a practice's records when the doors close. Each one leads to a
form, so you can start whenever you are ready.
Last updated September 14, 2026
Data Extraction
Every record comes out of your EMR,
whichever system you used, and lands in a
clean, searchable archive you keep access to.
How extracts works
Archiving & Retention
Omega becomes the legal custodian and
hold your records encrypted storage for
the full period your state required.
Custodian services
Fulfilling Requests
Patients, attorneys, insurers and agencies
send request to us. We verify, release and document everyone.
Request records
How they fit together
What happens to your records,
in order
1
Extract
Medical Data Archiving pulls every record
out of your EMR and scans any paper charts
into a searchable archive.
2
Archive and retain
Omega becomes the legal custodian and
holds the records in encrypted storage for
the full period your state and federal rules
require.
3
Fulfill requests
Patients, attorneys, insurers, and agencies
send requests to Omega. We verify, release,
and document each one.
FAQ
Questions we hear most
Which service do I need if I am closing my practice?
All three, in order. Data Extraction gets the records out of your EMR. Archiving and Retention makes Omega the legal custodian for the full retention period. Fulfilling Requests is the ongoing work of releasing records to the people entitled to them. One quote covers the whole hand-off.
Can Omega take paper charts as well as an EMR?
Yes. Paper charts are scanned and indexed into the same archive as your electronic records, so a request for a patient's chart returns everything in one place.
Do I keep access to my own records after the hand-off?
Yes. The archive comes with an account you keep, so you can look up a chart if a former patient or a board ever asks you a question directly.
Hand Off the Records. Hold On to Your
Retirement. The compliant, lasting home for
medical records after a practice closes.
© Omega Medical Records. All rights reserved.
omegamedicalrecords.com